Last Updated: 27th April 2026

1. Introduction

This Privacy Policy explains how The Spotlight Booth Ltd collects, uses, and protects personal data in connection with the provision of our 360 video booth and selfie pod services. We are committed to safeguarding the privacy of our clients and event guests and ensuring that personal data is handled in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services, interacting with our booths, or submitting your information to us, you acknowledge the practices described in this policy.



2. Information We Collect

We may collect personal data directly from clients who book our services, as well as from individuals who interact with our booths at events. This information may include names, email addresses, and telephone numbers provided during enquiries or bookings. In addition, when guests use our 360 video booth or selfie pod, images and video recordings are captured as part of the service.

Where guests choose to receive their media via digital sharing options, such as SMS, email, or QR code, we may collect the contact details required to deliver that content. We may also collect limited technical or usage data to help us understand how our services are used and to improve performance and user experience.



3. How We Use Personal Data

We use personal data to fulfil our contractual obligations to clients, including delivering our services at events and providing access to photos and videos captured during those events. We also use contact information to communicate with clients regarding bookings, respond to enquiries, and provide customer support.

Where consent has been obtained, we may use selected photos or videos for promotional purposes, including on our website, social media platforms, and marketing materials. We may also use data in an aggregated or anonymised form to improve our services and business operations.



4. Legal Basis for Processing

We process personal data on the basis of legitimate interests, contractual necessity, and, where applicable, consent. For example, processing is necessary to deliver our services at events and to provide media to guests who request it. Where we rely on consent, particularly for marketing or promotional use of identifiable media, individuals have the right to withdraw that consent at any time.



5. Media Capture and Usage

Our services involve the capture of photographs and video recordings of event attendees. By choosing to use our 360 video booth or selfie pod, individuals acknowledge that they may be recorded. Media is typically made available to guests shortly after capture through digital sharing methods.

We understand that privacy preferences vary, and we aim to act responsibly when using event media. Where practical and appropriate, we seek permission before using identifiable content for promotional purposes. Any individual who wishes to have their image or video removed from our marketing materials may contact us, and we will take reasonable steps to comply with such requests.



6. Data Sharing and Third Parties

We do not sell or rent personal data to third parties. However, we may share information with trusted service providers who assist us in delivering our services, such as digital media sharing platforms or cloud storage providers. We may also share data with event organisers where this is necessary for the coordination and delivery of services.

In certain circumstances, we may be required to disclose personal data to comply with legal obligations or to protect our rights, property, or safety.



7. Data Storage and Retention

We take appropriate steps to ensure that personal data is stored securely and protected against unauthorised access, loss, or misuse. Event media is typically retained for a limited period to allow guests to access and download their content, after which it may be securely deleted. Client and booking information may be retained for longer periods where necessary for administrative, legal, or accounting purposes.



8. Your Rights

Under UK data protection law, individuals have the right to access the personal data we hold about them, request correction of inaccurate information, and request the deletion of their data where appropriate. Individuals may also object to certain types of processing or request that processing be restricted.

Requests to exercise these rights can be made using the contact details provided below. We will respond in accordance with applicable legal requirements.



9. Data Security

We implement appropriate technical and organisational measures to protect personal data. While we take reasonable steps to safeguard information, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.



10. Third-Party Services and Links

Our services may involve integration with third-party platforms, such as social media or digital delivery services. We are not responsible for the privacy practices of these third parties, and we encourage individuals to review their respective privacy policies.



11. Contact Information

If you have any questions about this Privacy Policy or how your data is handled, or if you wish to exercise your rights, please contact us at:

The Spotlight Booth Ltd

Email: info@thespotlightbooth.co.uk
Phone: 07950 258818


12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on our website with a revised “Last Updated” date.



13. Event Notice Recommendation

We recommend that event organisers inform guests that photography and video recording will take place as part of the entertainment provided